Re: [PAF] Non-member submission from [Rands7@aol.com]

["Thomas B. Lerman" <Thomas_Lerman@yahoo.com>]

Your message does not confuse me. Thank you for responding. My questions
would be the following:
1)    advantages and disadvantages of the filing methods. Does the
documentation talk about these? If it ultimately does not matter, then why
did, for example, Richard Halliday switch from one to the other and what did
he settle with and why?
2)    Does the documentation talk about organization of scanned in images
(soft copies)? Does this reflect the same organization of the soft copies?

Thank you,
Thomas

----- Original Message -----
From: "Ed Rogers" <ed.rogers@innernet.org>
To: <paf@ufo.netsonic.fi>
Sent: Friday, March 16, 2001 00:41
Subject: [PAF] Non-member submission from [Rands7@aol.com]


> Subject: Re: [PAF] Need Help with Sources.
> To: paf@innernet.org
> MIME-Version: 1.0
> Content-Type: text/plain; charset="US-ASCII"
> Content-Transfer-Encoding: 7bit
> X-Mailer: AOL 5.0 for Windows sub 116
>
> Thomas,
> I hope this message doesn't confuse you, but my name is Richard Rands and
I
> was on the committee that compiled the Family History Documentation
> Guidelines that Richard Halliday referred to in his response to your
> question.
>
> The crux of the issue you are facing is how to cross reference your hard
> copy
> documents with the source entries in your PAF database.  You have to first
> decide on the most comfortable filing method for your hard copies.  As you
> will find in the Guidelines, most people settle on one of three methods:
> 1. By record type.  For example, Census Records, Church Records, Cemetery
> Records, etc.
> 2. By surname.  For example, all records for the Jones line.
> 3. By geographical location.  For example, all records from Pennsylvania.
>
> There are more details about these filing methods in the Guideline
booklet.
>
> The next step is to build a Source List in your PAF database that
> corresponds
> to the same filing method you use for your hard copies.  You will not want
> to
> create a Source entry for every document in your file of hard copies.
That
> will make your Source List much too long.  You should create a Source
entry
> for groups of documents that fall into the categories listed above.  For
> example, if you are comfortable using method number one, document type,
you
> might have a section in your file cabinet for church records.  You would
> then
> have a Source entry in your Source List as follows:
>
> Title:  Family Records: Lerman, Thomas B., Church records.
>
> You can fill in the other Source entry fields as appropriate.  Each
document
> in your file of church records will have a number as you specified in your
> message.  Each time you want to create a source citation to one of those
> documents, you will link it to the Source List entry, Family Records:
> Lerman,
> Thomas B., Church records, and in the Film/Volume/Page Number field, you
> would enter the document number.  You can describe the document in the
> Citation comments field, you can enter the specific text that supports the
> event you are documenting in the Citation Text field, and you can store an
> image of the document in the Citation Image field.
>
> Using this method, you will have a number of entries in your Source List
> titled, Family Records, but they will all be in alphabetical order by
family
> name and document type.
>
> As Richard Halliday recommended,  you should acquire a copy of the
> Guidelines.
>
> Richard Rands
>
>
>
>
> > Richard,
> >
> >  Could you do me a big favor please? I am recently been collecting quite
a
> >  few documents and would like to start a filing system that will last me
a
> >  long time without having to change (if that is at all possible). Since
if
> >  appears that you have used several methods, I am curious if you can
list
> all
> >  of the advantages and disadvantages for the different filing methods. I
> do
> >  not know much about any of them and would really like your opinions.
With
> >  the advantages and disadvantages, please list the name of the method
(if
> it
> >  exists) and which you prefer and why.
> >
> >  Thank you,
> >  Thomas


_________________________________________________________
Do You Yahoo!?
Get your free @yahoo.com address at http://mail.yahoo.com

============================================================================
For assistance and help for the PAF Mailing List please contact
ed.rogers@innernet.org or http://www.innernet.org/paf/
Searchable list archives at http://www.innernet.org/paf/archives/
Want to unsubscribe? Try this link:
mailto:majordomo@innernet.org?subject=unsubscribe&body=unsubscribe%paf
============================================================================