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paf-digest V1998 #48
paf-digest Sunday, September 20 1998 Volume 1998 : Number 048
In this issue:
[PAF] Re. PAF3.
Re: [PAF] Re. PAF3.
[PAF] Duplicating Entry of PAF Source
[PAF] focus list
[PAF] [Fwd: Changing Sex]
Re: [PAF] focus list
Re: [PAF] focus list
[PAF] Focusing on partial text strings
[PAF] PAF 3.0 Printing
Re: [PAF] focus list
[PAF] Re: paf-digest V1998 #46
Re: [PAF] [PAF3 Source query]
See the end of the digest for information on subscribing to the PAF
or PAF-Digest mailing lists and on how to retrieve back issues.
----------------------------------------------------------------------
Date: Wed, 16 Sep 1998 23:57:48 +0100
From: Fred MacKay <fmackay@bigfoot.com>
Subject: [PAF] Re. PAF3.
Hi! There Folks,
I am in the process of entering my sources in PAF3.
My question is when I enter data for a birth and a christening, which
has exactly the same wording, I have to enter it twice.
The details are given for both events in one document, and I wish to
enter the data for each event, so how do I enter it once and, I hope
paste to the second event?
Best wishes,
Fred MacKay.
- --
Soe longe as there comes noe women they are not fixed.
Captain Francis Wheler, R.N., H.M.S. Tiger 1864.
E-Mail:- fmackay@bigfoot.com
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------------------------------
Date: Thu, 17 Sep 1998 16:04:05 -0700
From: Wallace Myers <hmyers@doitnow.com>
Subject: Re: [PAF] Re. PAF3.
Hi,
Enter the data once, and when you get back to the same place the second
time, hit f8, and when the screen hi-lites the information,
PRESS-ENTER,and it is DONE.
Wallace Myers
Fred MacKay wrote:
>
> Hi! There Folks,
>
> I am in the process of entering my sources in PAF3.
>
> My question is when I enter data for a birth and a christening, which
> has exactly the same wording, I have to enter it twice.
>
> The details are given for both events in one document, and I wish to
> enter the data for each event, so how do I enter it once and, I hope
> paste to the second event?
>
> Best wishes,
>
> Fred MacKay.
> --
> Soe longe as there comes noe women they are not fixed.
> Captain Francis Wheler, R.N., H.M.S. Tiger 1864.
> E-Mail:- fmackay@bigfoot.com
>
> ============================================================================
> For assistance and help for the PAF Mailing List please contact
> ed.rogers@bigfoot.com or http://www.innernet.org/paf/
> ============================================================================
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------------------------------
Date: Thu, 17 Sep 1998 17:20:04 -0700
From: rhaldy@juno.com (Richard L Halliday)
Subject: [PAF] Duplicating Entry of PAF Source
Fred McKay;
You posted a message on the PAF forum (I hope). While I was in the
process of answering it, I managed to crash Windows, something I have
done too often; consequently, I lost the four messages which I had just
received.
I believe the query was: how can I duplicate the entries for both
Birth and Christening where the source is the same document? Someone
else may have a better answer, but the following will work.
From the Individual Record screen move the cursor to Birth and depress
the <F4> key. This will open the Birth Information Documentation screen.
Manually enter the information. Be careful to write down the Title you
give to this source. When you are finished with the birth documentation,
be sure to use the <F1> key to save the information.
Back in the Individual Record screen move the cursor to Christening
and again depress the <F4> key to open the Christening Information
Documentation screen. This time use the <F6> key to view a list of all
the sources which you have entered. Use the arrow key to scroll down to
the title you used for the birth source, then use the <Enter> key to
select that title. This will copy Source Description and the Depository
(address). Move the cursor down to the Actual Text part of the screen
and use the <F8> Ditto key to see a list of the last several entries made
for this line. Use the arrow keys to highlight the desired line and the
<Enter> key to copy that information. If the information is slightly
different (e.g., a different line or box), it can then be modified.
Unfortunately, the contents of the Actual Text screen cannot be so easily
copied. I hope that Mary Lou Harline, who may be monitoring this forum
can explain how to do that.
Richard L. Halliday
rhaldy@juno.com
(Last week moved to Portland, Oregon and only just about 2/3
unpacked)
_____________________________________________________________________
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------------------------------
Date: Thu, 17 Sep 1998 20:54:33 -0600
From: Charlotte Pittman <utdoody@xpressweb.com>
Subject: [PAF] focus list
In PAF 3.0 is it possible to make a focus list with all the names that are
from one film or from one place? If so, how?
Thank you.
Charlotte Pittman
utdoody@xpressweb.com
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Date: Fri, 18 Sep 1998 06:49:39 +0300
From: Ed Rogers <zulander@netsonic.fi>
Subject: [PAF] [Fwd: Changing Sex]
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Reply-To: "Ruth Cattles Cottrell" <cotrell@gte.net>
From: "Ruth Cattles Cottrell" <cotrell@gte.net>
To: <owner-paf-digest@rehtori.kasanen.fi>
Subject: Changing Sex
Date: Thu, 17 Sep 1998 19:43:13 -0500
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To change sex, I believe it won't let you do it because he is part of a
marriage. Remove him as a partner, then you should be able to just edit him
as an individual and change the sex. Then redo the marriage.
*****************************************************
www.familytreemaker.com/users/c/o/t/Ruth-C-Cottrell/
cotrell@gte.net
Ruth Cattles Cottrell
1113 Westbrook Drive (972) 986-5640
Irving, Texas USA 75060-3535
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Date: Fri, 18 Sep 1998 03:22:03 -0500
From: Richard Nowlin <Nowlin@flash.net>
Subject: Re: [PAF] focus list
Charlotte, I tried to do a focus list using the "Match" , then
"Sources", then entering the Film #: XXXXXX and pressing F1 to
search. No record was found. Since I was running PAF3 in a Window, I
used Copy and Paste to copy the exact text string from a record in the
database into the Match/Sources screen, because I make a lot of typos.
When I searched on the exact text string,
" Volume/Page Number: Film #: 537512, Page #: 38, Ordinance #: 70632 "
it did find the record from which I copied the text.
I then pasted the same info into the Match/Sources screen again, (under
the Vol/ Page Number as shown below)
Volume/Page Number: Film #: 537512, Page #: 38, Ordinance #: 70632
but this time I backspace deleted: " Page #: 38, Ordinance #: 70632"
leaving: "Volume/Page Number: Film #: 537512, "
and pressed F1 to search. No record was found.
The conclusion that I have come to is: The Search must be for the exact
text, and the complete text found in a Source field. No search is
posible on a partial text string.
Since the Page number and the Ordinance number would vary from record to
record, while the same film number might occur many times in the same
database, it is not possible to use PAF3.0 to find all records from the
same film unless the film number was the only item in the source text.
I suggest that you export the database, selecting all records, in
PAF2.31 version, and then create a new PAF2.31 database and use GIE to
"add all records" to the family records files. Then use Focus to find
the records you want, matching on Note Text. This will work, as I have
done it many times. You will have to print a custom report of the
records found in the focus list. There is no way to import that focus
list into a PAF 3 focus list, since the RIN numbers will be different.
Another way is to save the PAF2.31 focus list, and use GIE to create a
gedcom using that focus list, and then import that list back into a new
PAF 3 database, you will have lost the data in the Sources fields, but
it will be in the F3 notes pad. There it can be focused upon in partial
text strings.
If your PAF3 database has a lot of records in it from the IGI/Ordinance
Index then export all records (paf2.31 level), and import them back
into a new PAF3 database.
The Sources will then be in the regular F3 note pad and you can do a
partial text string focus search. I just tried this, and it does work.
Caution, I have a Pentium 100 computer, and it took over a minute to
search a 29 individual database note pad. So if your computer is slow,
database is large, or you have lots of notes, it will take a long time
for the search, but it is still beter than manually reading each record
to see the sources nad find those with the same film number.
>In PAF 3.0 is it possible to make a focus list with all the names that
are from one place?
Yes, that one is easier, just go to focus, Match, anY, and type the
place in the place field for the event you wish to match on, and press
F1. Partial text searches will work, I tried searching on just the
city, just the county, and the state by themselves, and it worked.
However a partially spelled word did not work. Example
"Rehoboth,Bristol,Massachusetts"
"Bristol,"
"Massachusetts" all worked,
but MA or Mass did not work, since there were no records with "MA" or
"Mass" in the place fields in the database.
I hope this helps. Dick
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------------------------------
Date: Fri, 18 Sep 1998 10:19:37 -0400 (EDT)
From: Cheryl Singhal <csinghal@CapAccess.org>
Subject: Re: [PAF] focus list
So, on the sources, would it be advisable to limit the info on any given
line to ONE item (say film #) to make focus searches (and indeed ALL
searches) easier?
This is one of the problems I was envisioning when I first tested PAF,
but I tend to think in terms of "possible pitfalls" rather than "possible
gains" so I'm never sure about that half-a-glass of water. (g)
Cheryl
On Fri, 18 Sep 1998, Richard Nowlin wrote:
> Charlotte, I tried to do a focus list using the "Match" , then
> "Sources", then entering the Film #: XXXXXX and pressing F1 to
> search. No record was found. Since I was running PAF3 in a Window, I
> used Copy and Paste to copy the exact text string from a record in the
> database into the Match/Sources screen, because I make a lot of typos.
>
> When I searched on the exact text string,
> " Volume/Page Number: Film #: 537512, Page #: 38, Ordinance #: 70632 "
> it did find the record from which I copied the text.
>
> I then pasted the same info into the Match/Sources screen again, (under
> the Vol/ Page Number as shown below)
>
> Volume/Page Number: Film #: 537512, Page #: 38, Ordinance #: 70632
>
> but this time I backspace deleted: " Page #: 38, Ordinance #: 70632"
> leaving: "Volume/Page Number: Film #: 537512, "
>
> and pressed F1 to search. No record was found.
>
> The conclusion that I have come to is: The Search must be for the exact
> text, and the complete text found in a Source field. No search is
> posible on a partial text string.
>
> Since the Page number and the Ordinance number would vary from record to
> record, while the same film number might occur many times in the same
> database, it is not possible to use PAF3.0 to find all records from the
> same film unless the film number was the only item in the source text.
>
> I suggest that you export the database, selecting all records, in
> PAF2.31 version, and then create a new PAF2.31 database and use GIE to
> "add all records" to the family records files. Then use Focus to find
> the records you want, matching on Note Text. This will work, as I have
> done it many times. You will have to print a custom report of the
> records found in the focus list. There is no way to import that focus
> list into a PAF 3 focus list, since the RIN numbers will be different.
>
> Another way is to save the PAF2.31 focus list, and use GIE to create a
> gedcom using that focus list, and then import that list back into a new
> PAF 3 database, you will have lost the data in the Sources fields, but
> it will be in the F3 notes pad. There it can be focused upon in partial
> text strings.
>
> If your PAF3 database has a lot of records in it from the IGI/Ordinance
> Index then export all records (paf2.31 level), and import them back
> into a new PAF3 database.
> The Sources will then be in the regular F3 note pad and you can do a
> partial text string focus search. I just tried this, and it does work.
> Caution, I have a Pentium 100 computer, and it took over a minute to
> search a 29 individual database note pad. So if your computer is slow,
> database is large, or you have lots of notes, it will take a long time
> for the search, but it is still beter than manually reading each record
> to see the sources nad find those with the same film number.
>
> >In PAF 3.0 is it possible to make a focus list with all the names that
> are from one place?
>
> Yes, that one is easier, just go to focus, Match, anY, and type the
> place in the place field for the event you wish to match on, and press
> F1. Partial text searches will work, I tried searching on just the
> city, just the county, and the state by themselves, and it worked.
> However a partially spelled word did not work. Example
> "Rehoboth,Bristol,Massachusetts"
> "Bristol,"
> "Massachusetts" all worked,
> but MA or Mass did not work, since there were no records with "MA" or
> "Mass" in the place fields in the database.
>
>
> I hope this helps. Dick
>
> ============================================================================
> For assistance and help for the PAF Mailing List please contact
> ed.rogers@bigfoot.com or http://www.innernet.org/paf/
> ============================================================================
>
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------------------------------
Date: Fri, 18 Sep 1998 08:40:51 -0700
From: Joan Lowrey <jlowrey@connectnet.com>
Subject: [PAF] Focusing on partial text strings
You CAN focus on partial text strings in ALL fields in PAF 3.0, including
Film/Volume/Page Number. Remember, we can use the * as a wildcard.
To find every person with a source having the same film #, no matter what
page # and/or other text is after the film #, enter (using the example
given below): Film #: 537512*
This will only give you a list of Individuals who have that film # in one
of their sources. It won't tell you which of the Individual's events has
that source, or which source has that film #. But at least you'll know
which Individuals. (Be sure to use Field #46, Vol/Page Number, not Field
#44, Film/Call Numb.
It doesn't help to add Field #41, Source Title, to the focus report,
because that will add ALL source titles the person has, not just those with
the film # you asked for.
Also, in general, the film # is entered in the "Source Description"
section, not in the "Individual Reference" section. The only time I would
enter a film # in the "Individual Reference" section is when the source
title spans multiple films. In that case, you would enter the series of
film #'s the source title covers in the "Film/Call Number" field in the
"Source Description" section, then which specific film in the series this
specific record came from in the "Film/Volume/Page Number" file in the
Individual Reference Section. This method allow the Source to be re-used
for all films in the series.
If there is only one film # for a source title, and you enter the film # in
the "Film/Call Number" field in the "Source Description" section, then
when using focus, and Match on Sources, you will use Field #44, Film/Call
Numb. You don't have to use the wild card as there will be nothing else on
that line.
Joan Lowrey
At 03:22 AM 9/18/98 -0500, you wrote:
>Charlotte, I tried to do a focus list using the "Match" , then
>"Sources", then entering the Film #: XXXXXX and pressing F1 to
>search. No record was found. Since I was running PAF3 in a Window, I
>used Copy and Paste to copy the exact text string from a record in the
>database into the Match/Sources screen, because I make a lot of typos.
>
>When I searched on the exact text string,
>" Volume/Page Number: Film #: 537512, Page #: 38, Ordinance #: 70632 "
>it did find the record from which I copied the text.
>
>I then pasted the same info into the Match/Sources screen again, (under
>the Vol/ Page Number as shown below)
>
>Volume/Page Number: Film #: 537512, Page #: 38, Ordinance #: 70632
>
>but this time I backspace deleted: " Page #: 38, Ordinance #: 70632"
>leaving: "Volume/Page Number: Film #: 537512, "
>
>and pressed F1 to search. No record was found.
>
>The conclusion that I have come to is: The Search must be for the exact
>text, and the complete text found in a Source field. No search is
>posible on a partial text string.
>
>Since the Page number and the Ordinance number would vary from record to
>record, while the same film number might occur many times in the same
>database, it is not possible to use PAF3.0 to find all records from the
>same film unless the film number was the only item in the source text.
>
>I suggest that you export the database, selecting all records, in
>PAF2.31 version, and then create a new PAF2.31 database and use GIE to
>"add all records" to the family records files. Then use Focus to find
>the records you want, matching on Note Text. This will work, as I have
>done it many times. You will have to print a custom report of the
>records found in the focus list. There is no way to import that focus
>list into a PAF 3 focus list, since the RIN numbers will be different.
>
>Another way is to save the PAF2.31 focus list, and use GIE to create a
>gedcom using that focus list, and then import that list back into a new
>PAF 3 database, you will have lost the data in the Sources fields, but
>it will be in the F3 notes pad. There it can be focused upon in partial
>text strings.
>
>If your PAF3 database has a lot of records in it from the IGI/Ordinance
>Index then export all records (paf2.31 level), and import them back
>into a new PAF3 database.
>The Sources will then be in the regular F3 note pad and you can do a
>partial text string focus search. I just tried this, and it does work.
>Caution, I have a Pentium 100 computer, and it took over a minute to
>search a 29 individual database note pad. So if your computer is slow,
>database is large, or you have lots of notes, it will take a long time
>for the search, but it is still beter than manually reading each record
>to see the sources nad find those with the same film number.
>
>>In PAF 3.0 is it possible to make a focus list with all the names that
>are from one place?
>
>Yes, that one is easier, just go to focus, Match, anY, and type the
>place in the place field for the event you wish to match on, and press
>F1. Partial text searches will work, I tried searching on just the
>city, just the county, and the state by themselves, and it worked.
>However a partially spelled word did not work. Example
>"Rehoboth,Bristol,Massachusetts"
>"Bristol,"
> "Massachusetts" all worked,
>but MA or Mass did not work, since there were no records with "MA" or
>"Mass" in the place fields in the database.
>
>
>I hope this helps. Dick
>
>============================================================================
>For assistance and help for the PAF Mailing List please contact
>ed.rogers@bigfoot.com or http://www.innernet.org/paf/
>============================================================================
>
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Date: Fri, 18 Sep 1998 16:34:11 -0500
From: "Collins,Jerry" <jerry.collins@abbott.com>
Subject: [PAF] PAF 3.0 Printing
- ---------------------- Forwarded by Jerry H Collins/LAKE/PPD/ABBOTT on
09/18/98 04:37 PM ---------------------------
Jerry H Collins
09/18/98 04:18 PM
To: Paf-digest@rehtori.hasanen.fi@internet
cc:
Subject: PAF 3.0 Printing
I have a copy of PAF 3.0 running on a Wintel machine with Windows 98. When I
run PAF it runs full-screen, although I can put it into a window. When I try
to print anything from it I get an error message asking whether I want
Windows or this program to control the print queue. If I answer with PAF,
the document generally will print but will frequently have odd or lost
characters. How do I fix this?
Another copy of PAF 3.0 running on a computer running NT 3.51 prints fine.
What am I doing wrong? Thanks in advance, Jerry
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Date: Fri, 18 Sep 1998 18:18:14 -0500
From: Richard Nowlin <Nowlin@flash.net>
Subject: Re: [PAF] focus list
Cheryl said:
"So, on the sources, would it be advisable to limit the info on any
given
line to ONE item (say film #) to make focus searches (and indeed ALL
searches) easier? "
I would say no to this, you would really want the complete citation in
the records in the long run. The work around is cumbersom, but it
works, and one can always delete the extra line of text in the note pad,
easier than entering the rest of the source citation.
If we complain about this, they might "fix" it in a future maintenance
release.
Dick
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Date: Sat, 19 Sep 1998 09:16:41 -0500
From: "Leonard J. McCown" <mccown@gte.net>
Subject: [PAF] Re: paf-digest V1998 #46
Jane Curry and List Members,
Regarding documentation in PAF 3.0--please note that not all lines print with all reports. You might want
to check this out. Or...maybe I just don't fully understand it. Leonard.
- --
Leonard J. McCown -- Irving, Texas -- mccown@gte.net
Researching McCown, Beasley & Skates -- http://home1.gte.net/mccown/
People will not look forward to posterity who never look backward to
their ancestors. -- Edmund Burke, 1790
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Date: Sat, 19 Sep 1998 17:19:51 +0000
From: "Alice Harris" <akh@molalla.net>
Subject: Re: [PAF] [PAF3 Source query]
> Now that I have got used to PAF3.0M, I feel it is high time to tackle
> the huge job of moving my Documentation Notes into the Source database
> and preparing my research for submission to Ancestral File.
>
I am not going to use the Sources until they fix the bug that PAF
Support told me they have found in that area.
I have had problems with making a gedcom when I designated it as a
Paf 3.0 gedcom on one of my lines. I got an error message saying
Something similar to" Cannot read Data" I could make the gedcom if I
said it was going to a Paf 2.31 destination.
I finally was so frustrated I called Support. It took me 3 calls
before the problem was resolved. So the problem must not be too well
known. Somehow a bug in the Sources can prevent the formation of
the gedcom. I should have asked him more about the whys but was so
excited to be able to finally get to the bottom of it I didn't think of it.. He
had me make a gedcom of my file and designate it as going to Paf 2.31.
Then gedcom it back into my Paf 3.0.
Because 2.31 has no sources, they go into the notes section. Then
when you gedcom it back into 3.0 those source citations are placed in
the notes section of 3.0. The format is sort of weird, but it is there.
And I can now make a gedcom to share for Paf 3.0 destination.
Alice Harris
akh@molalla.net
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End of paf-digest V1998 #48
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